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Program Manager (LA Conservatory)



Location: Los Angeles, CA
Department: Los Angeles Local
Posted: 06-07-2017
Location Name: Los Angeles
Wage: Depends on Experience
Position Type: Regular Full Time
Shift: Hours May Vary
Position Title: Program Manager (LA Conservatory) Position Type: Non-Represented
Department: Los Angeles Local FLSA: Non-Exempt
Shift: Hours May Vary Minimum Starting Salary:
Posted: 06/07/2017 Location: Los Angeles
Reports to: ASSOCIATE EXECUTIVE DIRECTOR, LOS ANGELES LOCAL OPERATIONS Salary Grade:
Job ID 703

POSITION PURPOSE: The Program Manager for the LA Conservatory plans, organizes, and manages all resources and daily functions of the LA Conservatory and supports the LA Local team in the implementation of all related initiatives.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

(This section provides a general summary of the most significant job duties performed.  It does not explain in detail every single duty performed.)

  • Manage and find ways to improve and optimize the AFI Fellows student project casting process. This includes working with AFI student directors to schedule their auditions, cast their projects, and training them on SAG-AFTRA signatory agreements, and other duties as required.
  • Oversee maintenance of the LA Conservatory membership database, class lists, attendance and enrollment history for workshops.
  • Manage the LA Conservatory’s educational programs including enrollment, development of curriculum, and workshop logistics.
  • Create and publish content for The Focus newsletter and email blasts for LA Conservatory events and programs.
  • Serve as a SAG-AFTRA staff liaison to the LA Conservatory Committee. This includes handling all committee correspondence, supporting the committee chairs and assisting with meeting agendas, yearly budgets, and other governance department requests.
  • Create and oversee the LA Conservatory budget. Approve expenditures.
  • Supervise and schedule SAG-AFTRA volunteers. Assign tasks and co-manage LA Local Administrative Coordinator.
  • Oversee the operations of the LA Conservatory office located at the American Film Institute. This includes maintenance of files and supplies, daily phone and written correspondence regarding the LA Conservatory and other duties as requested. Review and ensure that all department functions and processes are documented, updated, and utilized for the purposes of training, retraining, and process improvement.
  • Serve as a SAG-AFTRA liaison to the American Film Institute for coordination of usage of their space and working with AFI staff.
  • Cultivate and maintain strong positive relationships with LA Conservatory members, committee members and chairs, instructors, AFI staff and students and SAG-AFTRA departments. 
  • Performs other related duties as assigned.

 

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

  • Ability to work well and independently, with minimum direction.
  • Independent problem solving and analytical skills. 
  • Takes a proactive approach in problem-solving member concerns.
  • Ability to excel in leadership/management role.
  • Demonstrate ability and initiative to take on unanticipated problems and assume responsibilities beyond normal duties.
  • Ability to maintain a high level of confidentiality of information.
  • Able to organize, prioritize, and coordinate multiple tasks under daily deadlines.
  • Able to write clearly, succinctly, and type at least 35 wpm.
  • Able to communicate effectively in English, both orally and in writing.
  • Exceptional written and verbal communications skills.
  • Proficiency in MS Office software and able to use PC applications.
  • Detail oriented.
  • Capable of taking direction from more than one supervisor.
  • Superlative interpersonal skills: High degree of patience and tact, and must be able to cultivate respectful, strategic, and collaborative relationships with people from diverse backgrounds; both internally and externally.
  • Hold yourself and others accountable for a high level of performance and integrity.
  • Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
  • Must be able to work in a challenging environment where constructive feedback from others is encouraged.
  • Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion.
  • Must be available and willing to work extended hours  per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
  • Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.

 

MINIMUM QUALIFICATIONS:

Education/Experience:

  • Undergraduate degree or an equivalent combination of education and experience is required.
  • At least 2 years of experience in a casting office and/or contractual experience required.

Certificates, licenses, and/or registrations:

  • N/A