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Submit your resume along with a short cover letter with salary requirements. The subject line of the email should include the job title and job location. Emails sent to jobs@sagaftra.org without this information will not be considered. NO CALLS PLEASE

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Administrative Assistant (TV and New Media Entertainment Contracts)



Location: New York, NY
Department: TV and New Media Entertainment Contracts
Posted: 08-01-2017
Location Name: New York
Wage Max: 17.75
Wage Min: 17.75
Position Type: Regular, Full-Time
Shift: 9:30am - 5:30pm
Position Title: Administrative Assistant (TV and New Media Entertainment Contracts) Position Type: Represented L210C
Department: TV and New Media Entertainment Contracts FLSA: Non-Exempt
Shift: 9:30am - 5:30pm Minimum Starting Salary:
Posted: 08/01/2017 Location: New York
Reports to: DIRECTOR, TV & NEW MEDIA ENT CONTRACTS Salary Grade: 9
Job ID 730

ESSENTIAL DUTIES & RESPONSIBILITIES:

(This section provides a general summary of the most significant job duties performed.  It does not explain in detail every single duty performed.)

  • Provide professional level administrative support to entire Television and New Media Entertainment Contracts department.
  • Receive, triage, and distribute phone calls and mail.
  • Organize and maintain extensive filing system, scan documents.
  • Institute follow-up on pending matters and complete assignments independently.
  • Prepare, distribute, and archive correspondence.
  • Complete accurate word processing and data entry into databases.
  • Compile data and prepare reports.
  • Prepare for and coordinate all meetings: set up calls, prepare documents, etc.
  • Assist in formulating agendas.
  • Assist with basic research and reporting on various issues.
  • Maintain a general knowledge of procedures used in the department.
  • Order and maintain supplies for the department, as well as coordinate repairs/replacement of equipment when requested.
  • Represent supervisors and department in a consistently professional manner.
  • Perform other duties as assigned.

 

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

  • Be highly proficient in all aspects of the position with track record of mastery and success at administrative support responsibilities.
  • Demonstrated proficiency in PC software applications such as MS Word, Excel, Oracle; strong spelling and proofreading; typing 35 wpm minimum; database data entry.
  • Consistent professional and articulate telephone manner. Ability to deal with people diplomatically and tactfully.
  • Work independently and as part of a team. Take initiative in organizing and alleviating workload of supervisors.
  • Excellent analytical and problem-solving skills and ability to follow through.
  • Initiative regarding follow-up procedures on pending matters.
  • Excellent verbal and written communication skills. Ability to communicate to producers, attorneys, etc.
  • Highly organized and detail oriented for multi-detailed workload. Ability to adapt to a fast paced work environment.
  • Must be able to be diplomatic and discreet in sensitive and confidential matters.
  • Motivation to excel in position.
  • Ability to retrieve and relate information accurately and promptly.
  • Ability to work well under pressure and prioritize tasks with multiple deadlines.
  • Able to communicate effectively in English, both orally and in writing.
  • Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally.
  • Hold yourself and others accountable for a high level of performance and integrity.
  • Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
  • Capable of taking direction from more than one supervisor.
  • Must be able to work in a challenging environment where constructive feedback from others is encouraged.
  • Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion.
  • Must be available and willing to work extended hours (and/or overtime for applicable non-exempt positions)  per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
  • Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
  • Previous experience in entertainment industry a plus.

 

MINIMUM QUALIFICATIONS

Education and/or Experience:

  • High school diploma, administrative assistant and/or equivalent combination of education and experience required; College degree or applicable college courses a plus.
  • Previous support experience is preferred.
  • Previous customer service experience is preferred.

Certificates, licenses, and/or registrations:

  • N/A

 

TESTING REQUIREMENTS

  • Basic skills- math, spelling, grammar and filing – passing score: 76%
  • Word and Excel (basic, intermediate and advanced) – passing score: 76%
  • Typing Test – 35 WPM
  • Writing test