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Executive Administrative Assistant (Industry Relations)

Location: Los Angeles, CA
Department: Industry Relations
Posted: 06-08-2017
Location Name: Los Angeles
Wage: Depends on Experience
Position Type: Temp to Hire
Shift: 9:00am - 5:00pm
Position Title: Executive Administrative Assistant (Industry Relations) Position Type: Non-Represented
Department: Industry Relations FLSA: Non-Exempt
Shift: 9:00am - 5:00pm Minimum Starting Salary:
Posted: 06/08/2017 Location: Los Angeles
Job ID 696


The Executive Administrative Assistant provides overall executive administrative support to Executive Director, Industry Relations (ED/IR) and some support to the Industry Relations and Organizing Department as a whole.  The department regularly interfaces with the entertainment and media community on behalf of SAG-AFTRA.



(This section provides a general summary of the most significant job duties performed and the average percent of time spent on each function.  It does not explain in detail every single duty performed.)

  • Receive and distribute phone calls, email and mail, provide clerical support and prepare expense reports.
  • Schedule meetings and arrange conference calls.
  • Coordinate travel arrangements.
  • Assist with research of issues and initiatives.
  • Assist in development and execution of PowerPoint and any other presentations presented by the department.
  • Create and maintain computer documents and reports.
  • Represent SAG-AFTRA at various industry related events. Events will take place during evenings and standard business hours.
  • Proofread/edit and distribute written materials.
  • Maintain executive files.
  • Assist with all calls and general knowledge of procedures used in the department.
  • Order and maintain supplies for Executive Director; coordinate repairs/replacement of equipment.
  • Assist department and Executive Director, Industry Relations as needed.
  • Perform other duties as assigned or as the situation dictates.



(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

  • Must possess high level of phone skills.
  • Must possess a sincere interest in and desire to learn about the entertainment business as it relates to our members and department outreach on their behalf.
  • Enthusiasm about the work, understands the sometimes challenging nuances of the entertainment industry, sense of initiative and willingness to learn.
  • Able to communicate effectively in English, both orally and in writing.
  • Excellent written and verbal communications skills, with proven ability to effectively communicate in these forms.
  • Proofreading/editing skills, knowledge of business communications and AP style.
  • Superlative research capabilities. 
  • Work independently and as part of a team.
  • Must be discreet in sensitive and confidential matters.
  • Demonstrated proficiency in PC and Mac applications including solid command of PowerPoint presentations and Excel spreadsheets.
  • Able to prioritize and coordinate multiple tasks under daily deadlines.
  • Highly organized and detail-oriented for multi-detailed workload.
  • Ability to adapt to a fast-paced work environment and work under pressure.
  • Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally.
  • Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
  • Hold yourself and others accountable for a high level of performance and integrity.
  • Capable of taking direction from more than one supervisor.
  • Must be able to work in a challenging environment where constructive feedback from others is encouraged.
  • Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion.
  • Must be available and willing to work extended hours per day or per week, including weekends as SAG-AFTRA determines is necessary to meet its business needs.
  • Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.



Education and/or Experience:

  • Administrative training and/or an equivalent combination of education and experience. 
  • Previous executive administrative support experience preferred.
  • College degree a plus.
  • Knowledge of Spanish a plus.

Certificates, licenses, and/or registrations:

  • N/A



  • Basic skills:  spelling, math, grammar and filing – passing score: 76% 
  • Microsoft Word and Excel tests (basic, intermediate and advanced) – passing score: 76%
  • Typing test 35 WPM
  • Writing test