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Administrative Assistant (Commercials Organizing)

Location: New York, NY
Department: Commercials & Corp/Ed & Non-Broadcast Contracts
Posted: 04-25-2017
Location Name: New York
Wage Max: 17.75
Wage Min: 17.75
Position Type: Regular Full Time
Shift: 9:30am - 5:30pm
Position Title: Administrative Assistant (Commercials Organizing) Position Type: Represented L210C
Department: Commercials & Corp/Ed & Non-Broadcast Contracts FLSA: Non-Exempt
Shift: 9:30am - 5:30pm Minimum Starting Salary:
Posted: 04/25/2017 Location: New York
Reports to: COMMERCIALS STRATEGIST Salary Grade: 9
Job ID 689


(This section provides a general summary of the most significant job duties performed.  It does not explain in detail every single duty performed.)

  • Institute investigations and follow-up on pending matters and complete assignments independently.
  • Maintain and modify performer and production logs on an as-needed basis.
  • Prepare for teleconference committee meetings and other industry meetings: set up calls, prepare documents, etc.
  • Conduct business and other searches, and correlate data from multiple sources.
  • Compose original correspondence on behalf of supervisors.
  • Accurate word processing and data entry.
  • Maintain and modify filing system on an as-needed basis.
  • Represent supervisors and department in a consistently professional manner.
  • Performs other duties as assigned.



(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

  • Be highly proficient in all aspects of the position with track record of mastery and success at administrative support responsibilities.
  • Demonstrated proficiency in PC software applications such as MS Word, Excel, Oracle; strong spelling and proofreading, and database data entry.
  • Consistent professional and articulate telephone manner. Ability to deal with people diplomatically.
  • Work independently and as part of a team; take initiative regarding follow-up procedures on pending matters.
  • Highly organized and detail oriented for multi-detailed workload. Ability to adapt to a fast paced work environment.
  • Motivation to excel in position.
  • Ability to retrieve and relate information accurately and promptly.
  • Ability to work well under pressure and prioritize tasks with multiple deadlines.
  • Able to communicate effectively in English, both orally and in writing.
  • Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally.
  • Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
  • Hold yourself and others accountable for a high level of performance and integrity.
  • Capable of taking direction from more than one supervisor.
  • Must be able to work in a challenging environment where constructive feedback from others is encouraged.
  • Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion.
  • Must be available and willing to work extended hours (and/or overtime for applicable non- exempt positions) per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
  • Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.



Education and/or Experience:

  • High school diploma, administrative assistant and/or equivalent combination of education and experience.

Certificates, licenses, and/or registrations:

  • N/A



  • Basic skills:  spelling, math, grammar and filing – passing score: 76%
  • Microsoft Word and Excel tests (basic, intermediate and advanced) – passing score: 76%
  • Typing test 35 WPM
  • Writing test